Technology every freelancer should use

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Freelancing is becoming an increasingly large business as more and more people decide to work from home.

To date, there are almost 53 million freelancers in the United States alone.

So it’s easy to see why some people might feel lost in the crowd when it comes to meeting the demands of freelance assignments, but you do not have to feel as if you are doing it alone.

There are plenty of technology options available that can help every freelancer in some way. Here is a look at a few of these options.

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This option allows for managing documents in a friendly way.

You can sign contracts and non-disclosure agreements without having to pay for a service to do so.

The days of having to print out a document, sign it, and then either scan it for emailing or send it through snail mail are long gone.

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PandaDoc allows for the process of starting a job to go faster.

Signatures can be performed on a computer or a mobile device. It even offers templates for writing new contracts and agreements.


Some freelancers struggle with brainstorming for their projects, especially when they have to perform similar tasks for different clients again and again.

You do not have to struggle alone anymore.

MindMeister allows for the brainstorming process to include collaborative efforts so documents and projects can be shared with more than one person.

It uses mind-mapping techniques to help outline ideas on the screen, too.


Some projects require collaboration.

Sometimes conference calls or chat rooms will have to be used to collaborate with a client.

Skype allows for open communication that is free to use. It can connect you with clients and with other freelancers as well.


Asking for payment for a freelance project can be difficult in some situations.

Though there are programs like QuickBooks that help make this process a little bit smoother, these programs may cost a lot of money that can eat into available funds.

Due is a free service that sends invoices directly to the client, who then pays directly through the service’s website.


File sharing has become a requirement for freelancers.

One free service that can be used to connect various people to one project is Dropbox.

Dropbox also doubles as an online storage cloud to make sure all documents are safely backed up for current and future use.

Apache Kafka

Sometimes, streaming data is a required portion of a freelancing assignment.

As with other products in this field, streaming data can be rather expensive. It does not have to be, though.

This technology offers streaming data and records that act as a cluster of one or more servers.

Apache Kafka connects various applications and databases so the most number of records can be reached promptly.


Not all clients automatically take out and configure taxes into their payments for freelancers.

However, taxes must be paid on every dollar made.

Some of those taxes can be offset, though, through claiming expenses.

Shoeboxed streamlines this process.

Using a smartphone, pictures can be captured to gather information on receipts and invoices.

This information can then be uploaded to money-tracking programs for the sake of better tracking business expenses.


Since you work as your own boss, you need to track what needs to be done on your own.

Wunderlist assists with this process by allowing you to create and access lists on multiple devices.

Therefore, task management becomes a breeze.


There are so many products available, most for free, that can assist you in daily functions, communications, and collaborations.

Even though a boss is not around to delegate tasks, you can surely stand on your own two feet securely to take care of your business with all of these applications available.

What technology do you utilize in your freelance business? Tell us in the comments!

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About Lindsey Patterson

Lindsey Patterson is a freelance writer and entrepreneur who specializes in business technology, finances, and management. She also writes about the latest social trends, specifically involving social media. When she’s not writing, Lindsey can be found reading a book, playing piano or rock climbing.

You can find Lindsey on LinkedIn and Twitter.

Leave a Comment



  1. I live Evernote for my lists and it also allows for collaboration, drawing, sharing, etc. And it’s free!

  2. Where did you get the idea that PandaDocs is free? It has NEVER been free and while it is a good service it rarely fits into a freelancers budget at $20 a month.

  3. Brilliabt areticle hadn’t heard of a few of these will definitely check them out. Thanks for the resource

  4. Mindmapping / brainstorming with pictures is so useful

  5. Very comprehensive tools for freelancers! I am a computer repair business owner and sending invoice to my clients has been a hassle for me. Hopefully Due can help me with this. Thanks for this great article

  6. Great article! May I suggest that you provide a link to the homepage of each option. It is the internet after all…