Freelance invoice apps: the 14 best options on the market right now

tweet share share pin email

When I first started freelancing, I looked everywhere for a freelance invoice app to help me streamline my online business.

See, I used to have this invoice template built in InDesign and stored somewhere safe on my computer. Every time I needed to send an invoice to my clients, instead of using an invoice app, I would pull up the InDesign file, edit the content, “save as” and then email that invoice to the client.

And it was a bit of a pain.

What didn’t exist then (nearly 10 years ago) were dozens of incredible client management and freelance invoicing apps to help you build super simple invoices, save them right in the web app (or mobile app), and then create and send invoices – all in less than a minute.

What I wish had happened when I first started freelancing was (1) that these freelance invoice apps even existed in the first place and (2) that some more seasoned freelancer would have told me about them.

So I’m here to do exactly that today.

I’ve collected a large list of freelance invoice apps below.

Many of them I have tried. Some of them have even supported this blog or one of our podcasts as a sponsor. But all of them are top-notch, high-quality freelance invoice apps that will completely change your business…. especially if, like 10-years-ago-me, you’re still creating invoices from a template in InDesign instead of using an app.

Take a look through the list, give some of the apps’ free trials a test-run and let me know in the comments which apps you think look the best for freelance invoicing.

As always, some links in the post are affiliate links—it’s how we pay the bills here at MilloBut I’ve taken a look at each tool and would never recommend one that I don’t think is a good fit. If you do click and eventually buy one of these freelance apps, thanks for the support!

14 of the best freelance invoice apps on the market today

1. Freshbooks

Perhaps the most well-known freelance invoicing app out there is Freshbooks—and for good reason. Freshbooks has just about anything you could ever need for managing your freelance business—including some of the best freelance invoice app features around.

With Freshbooks’ app, you can create invoices in less than 30 seconds (whaa!?) and then you can send those invoices right to your clients from the dashboard.

And they have this really cool feature built right into the app where if your clients forget to pay their invoice, Freshbooks will send them an automatic reminder so that you always get paid on time without having to re-send PDF invoices dozens of times (trust me, I’ve been there).

More info from this app’s website:

  • Set recurring invoices for clients who owe you a recurring payment each month
  • Accept payments online through the Freshbooks portal
  • Customize your invoice (which already looks super-professional)
  • Charge late fees (if you want to)
  • Send reminders for unpaid invoices

I know tons of freelancers and solopreneurs who have used Freshbooks—and I’ve never heard anyone say anything terrible about them.

If you’d like to try it out, they’ve got a 30-day free trial. The best part? You don’t even need to put in a credit card to try their service. Score. 🙂

2. Bonsai

Another favorite app of mine for sending freelance invoices (and managing your freelance clients) is Bonsai. It’s quite a bit newer than Freshbooks (above) but don’t let that fool you. Their interface design is gorgeous!!

What I love about this app is they use data to help you make better decisions. With over 40,000 users, they know what it takes to get paid on time, charge more, etc. and they share that information with you as their customer directly in their app’s interface.

And not only does the app let you create beautiful freelance invoice templates to use over and over again, but the app also has templated contracts and legally binding e-signatures which means you’re protected as a freelancer.

More info from this app’s website:

  • Bonsai freelancers get paid an average of 13 days faster, and have 3x fewer late payments
  • The app automatically generates and fills all your documents as soon as you start a new project
  • Work from anywhere and with anyone: Global payments, 180 currencies, International contracts

The Bonsai app has a really great 30-day trial you should definitely check out. You might find that this is the rescue you needed from creating freelance invoice templates in Word. 😉

3. AND CO

Another phenomenal app to recently come on the scene is AND CO. Here’s what I love about this app: their unique selling point is that they’ll pair you with, not only great tech like the other guys, but also a real-life human being to help you manage your entire freelance business.

So when you need more than just an invoicing app, AND CO is there to help.

As soon as you complete a project in the project management section of the app, your “Chief Operator” will remind you it’s time to send an invoice. No more trying to remember where you stored your freelance invoice template, copying and pasting, saving as, and emailing. You can have your team and the app at AND CO do it all for you.

More info from this app’s website:

  • Create invoices in 20 seconds or less (whoa)
  • Track your time on your projects to create time sheets and invoices magically
  • Track your expenses to save cash at tax time

The AND CO app has a no-credit-card needed free trial which you can try out right here. Give it a shot. I think you’ll like having a real human being helping you run your freelance business.
PS: if you use our link, you’ll also save 15% if you decide to actually become a customer. You’re welcome. 😉

4. Paymo

In addition to being a great freelance invoicing app, Paymo’s primary purpose is to keep jobs on-track and moving forward. And if you’ve been freelancing long, you know what an important thing that is.

In addition to sending invoices via the app itself, you can also plan your projects so everything stays on-schedule and invoices get sent on time.

More info from this app’s website:

  • Use Gantt charts to get an overview of the start date, duration, end date and dependencies between tasks.
  • Use Kanban boards to visualize your team work, eliminate bottlenecks and reduce the idle time in your projects.

You can try the Paymo app free for 15 days which ought to be enough time to decide if it’s the right fit for you.

5. Invoicera

Self-described as the world’s most powerful online invoicing and billing app, Invoicera focuses less on all the project management stuff and more on helping you create freelance invoice templates and send finalized invoices to your clients.

More info from this app’s website:

  • Manage all your buyers and vendors from a single app dashboard ensuring all the invoices and payments are exchanged in a timely manner.
  • Integration with 25+ global payment gateways. Receive payments from clients across the globe.
  • Get customized business invoicing solutions by creating a smooth invoicing workflow for reduced invoice exceptions and disputes.

You can try the Invoicera app completely free—no credit card required.

6. Harpoon

Here’s what I love about Harpoon: in addition to being a great app for sending freelance invoices, it’s also a great motivator and stats tracker. You tell the Harpoon app how much you need to be making as a freelancer, how much your insurance costs, what your other expenses are, how much profit you need to make in order to support your lifestyle, and Harpoon keeps you on track.

It’s like your mother nagging at your when you’re a teenager—except this experience is completely enjoyable.

More info from this app’s website:

  • Calculate an annual revenue goal and then use the Harpoon app to reverse engineer your goals
  • Dynamic monthly goals allow you to adjust each month so you stay on track for your annual goal

Like the other guys, the Harpoon app has a free trial you can use to get started. Maybe planning your full year in advance is what you’ve always needed.

7. FunctionFox

Like most of the apps in this list, FunctionFox does way more than just send freelance invoices. Their goal is to help you stay organized, stay on budget, stick to your deadlines—all while staying creative.

The coolest part of the app is probably the customizable dashboard—it’s like an air traffic control tower for your freelance business: one place where you can see everything that’s happening at once.

More info from this app’s website:

  • Schedule project milestones, meetings and actions in the app’s easy-to-manage calendar view.
  • Adding your projects is simple. Enter information into the app only once and update as needed.
  • Compare estimated budgets with actual figures to keep projects on target and the scope under control

You can try the FunctionFox app for free for 14 days and test out the cool features for yourself.

8. 17Hats

The name for the 17 Hats app comes from that feeling when you’re a freelancer or solopreneur and you wear all the hats: it’s your job to get the creative work done, but it’s also your job to send the invoices, remind your client, advertise your services, improve your profit margin, pay your taxes, etc etc etc.

It can be a nightmare. Enter, the 17 Hats app.

You can try the 17 Hats app free for 17 days…see what they did there?… which is a bit longer than some of the others, so there’s that.

9. InvoicePlane

InvoicePlane is a unique app on this list. Not only is it almost exclusively a freelance invoice app, it’s also completely free. But there’s one small catch: it’s a self-hosted app. Meaning, if you choose to go with InvoicePlane, you’ll also need to get some hosting via Bluehost, Dreamhost, or Host Gator.

Download the InvoicePlane app for free here and get some super-cheap-but-reliable hosting via Bluehost (use our link to the left and get a FREE domain + hosting for just $3.95/month.)

10. ZipBooks

Zipbooks has different levels of their app for every kind of freelancer and entrepreneur. From the free tier—which offers unlimited invoicing—to the “Services” bundle at $125 that gets you loads of premium app features including your very own real-life human bookkeeper.

Pair that with a super-clean app interface and easy-to-use design and ZipBooks is a definite contender.

You can sign up for the free version of ZipBooks here.

11. Harvest

Another app I’ve heard a lot about from the Millo community is Harvest. Not only is it a time-tracking and freelance invoice app, but you can also add members to your team: a feature some of the options above lack. This can be helpful if you plan to scale your freelance business to be bigger than just you in the future.

If you’re ready to start growing you can try the Harvest app free for 30 days.

12. Hiveage

The Hiveage invoicing app, unlike some of the options above, really focuses heavily on one thing: freelance invoices. One thing I love about this app is the ability to convert a client estimate into a freelance invoice and send it to your client immediately.

You can try Hiveage for free by clicking here (no credit card required)

13. Wave

Wave’s been helping freelancers and solopreneurs send invoices for a long time now. Their app also offers some great bookkeeping options. They also allow you to send clean freelance invoices in their app and receive payments directly as well.

You can join over 2 million freelancers and contractors by signing up for a free account here.

14. QuickBooks Self-Employed

In addition to allowing you to send simple freelance invoices from their app, QuickBooks Self Employed allows you to track mileage and other expenses and maximize your Schedule C deductions.

If you use our link, you can try Quickbooks for free and save 50% on your first 6 months.

And that’s the list of freelance invoice apps…

If you’re ready to take your freelance invoicing to the next level (I’m talking saying ‘goodbye’ to your InDesign docs), there are plenty of apps for you to try over the next few months listed above.

But whatever freelance invoice app you settle on, here’s one last key lesson: select an app that saves you time, not something that makes your job more complicated. I know that sounds obvious, but you’d be shocked how many people spend more time updating their apps than actually working on their business—actually doing work that brings in real revenue.

Let me know which apps you have used in the past or which ones you hope to try in the future. You can also include any apps or details I forgot + questions about anything below.

tweet share share pin email

Say Goodbye to Roller Coaster Income

Your income doesn't have to be a guessing game every month. Let 4 thriving solopreneurs show you how in our free guide.

About Preston D Lee

Preston is an entrepreneur, writer, podcaster, and the founder of this blog. You can contact him via twitter at @prestondlee.

Leave a Comment

*

Comments

  1. Zipbooks is nice too, and free 🙂

  2. Thanks for the info. There’s so many great options to choose from.

  3. thank you for sharing! very informative!

  4. I’m just starting up my freelance biz and have been looking for a list just like this! Thanks for sharing 🙂

  5. Thank you SO much for this thorough post. I’ve copied the link for later, since I’m currently negotiating with some new clients. I’m also checking out your podcasts (I blog about podcasts over at http://podcastmaniac.com/) Thanks again!

  6. This is awesome! Thanks!

  7. Also there is inly.io – it’s a new app that makes invoicing and digital contracts a simple and beautiful experience for you and your clients!