10 Ways to Improve Cross-Cultural Collaboration

Cross-cultural collaboration is a factor to consider if you’re looking for success in today’s business environment. 

Business leaders and employees must engage with clients and partners from various places and worldviews. Besides, the organization itself likely consists of people from different cultural backgrounds with varying perspectives and values. 

Team members must find a way to work together respectfully for the common good. Unfortunately, cross-cultural collaboration comes with many challenges. This article will discuss the approaches to resolving them. But first, let’s take a look at the issues that could arise. 

The challenges to cross-cultural collaboration

Organizations are coming to accept that culturally diverse teams are more likely to produce creative and innovative results than homogeneous teams. But there are stumbling blocks along the way.

Say you’re a remote device monitoring solutions provider with offices in the US, Asia, and Europe and a global market. Besides your regular business challenges like regulatory and financial issues, there’s another.

Your teams not only need to collaborate across the divide to develop software and manage projects that meet customers’ needs. They also need to market your solutions in a way that resonates with customers in all three regions. 

Additionally, providing the proper training on how to support customers across such a global market can prove tricky. Here are some common challenges to culturally diverse teams.

Cultural norm differences

This challenge arises when different cultural norms, values, and expectations clash. People from different cultures will have different expectations of how things should be done. Left unchecked, this can lead to misunderstandings, conflict, and even the failure of your project.

This is a difficult challenge to overcome. Cultural norms are deeply ingrained and will influence how team members make decisions, their work ethics, and social interactions.

Time zone differences

If teams are spread across different regions, time zone disparities can create complexities that affect members’ communication, coordination, and overall productivity. 

In addition to these geographical challenges, there might also be difficulties related to cross-departmental collaboration. 

Take the hypothetical company highlighted earlier. Even with employees across three continents, teams must work on projects requiring synchronous collaboration. But due to the wide time zone gaps, scheduling virtual meetings and sharing timely updates may be quite tasking.

Communication barriers

Effective communication lies at the heart of successful collaboration. There are many translation tools these days, but let’s be honest — it will be difficult to communicate when team members don’t speak the same language. 

It’s more than just linguistic differences. Things like communication styles and non-verbal cues can also lead to misunderstanding and hinder information sharing.

Building trust 

This aspect is essential for collaboration to be successful, but it can be especially challenging to build in cross-cultural settings. That’s because people from different cultures may have different expectations about what it means to be trustworthy and how to build rapport.

For instance, people from some cultures will see you as trustworthy if you’re forthright and candid. On the other hand, maintaining harmonious interactions is more important for others. Consequently, being too direct could be misconstrued as aggressive rather than trustworthy.

Costs

Sure, when done right, cross-cultural collaboration is certainly worth it. Still, it can be rather expensive. Translation and technology costs, such as video conferencing and online collaboration tools, can add up.

And if team members live in different countries, paying for travel expenses, like flights and hotel stays, may be necessary from time to time.

Stereotypes and prejudices

Preconceived notions about groups of people based on their race, ethnicity, gender, or background are a significant challenge to cross-cultural collaboration. They are often inaccurate and can lead to serious consequences when expressed or acted upon.

They’ll hinder your team’s ability to objectively evaluate ideas and result in missed opportunities for fresh perspectives.

Work style

Work style may stem as much from a person’s culture as their individual tendencies. For instance, people from different cultures may have varying views on time. Some may be more relaxed around deadlines, while others are from backgrounds that encourage long hours.

This can also be seen in areas like formality levels, approaches to decision-making, and feedback expectations.

10 tips for overcoming cross-cultural collaboration challenges

You know what the issues are. How do you get past them? Here are ten approaches you could take to eradicate them, leaving culturally diverse teams well-oiled machines.

Develop cultural awareness and understanding

Cultural awareness essentially means recognizing (and respecting) the differences in perspectives and behavior expected from people from different cultures. That way, you’re building cultural insight and can more easily navigate the challenges that come with working in diverse teams.

Where to begin? Understand that making assumptions based on your cultural perspective may lead to misunderstanding. For instance, while using first names may be the norm in your culture, it could be offensive to team members who only expect that from close family members.

So why don’t you take the initiative to learn about the cultures represented in your team? Books and articles will help, but nothing beats direct, sincere communication with the aim of learning. 

Be open-minded about it. With that will come empathy, and you’ll be able to put yourself in the shoes of team members from other cultures.

Listen actively

Active listening involves paying close attention to the speaker to fully understand their message and respond appropriately. The communication technique is handy for cross-cultural collaboration, helping to overcome misunderstandings, cultural differences, and language barriers.

With active listening, you’re not just hearing the words — you’re also watching out for any underlying messages, emotions, and nuances. So, pay attention to the speaker’s body language and tone of voice. Don’t interrupt, as that can be seen as disrespectful in some cultures. Rather, let them finish their thought before you respond.

And building on the previous tip, don’t make assumptions. Ask questions to clarify anything you don’t understand. 

Discard stereotypes, bias, and prejudice

All three aspects are roadblocks to objectivity and treating culturally diverse team members fairly. You want to be able to recognize certain generalizations as stereotypes and discard them. What’s more, negative attitudes toward other cultures can lead to discrimination and exclusion and need to go.

The vital first step is awareness. Reflect on your thoughts and feelings about people from different cultures and understand how they can color your interactions and decisions. Ask yourself if they are really true. 

Here’s where seeking diverse viewpoints can help, as you’ll better understand the richness of diversity and reduce stereotyping. If you don’t understand something about another culture, don’t be afraid to ask questions. Respectfully.

In addition, you should be forgiving. Understand that everyone makes mistakes, and don’t immediately consider every mistake a reinforcement of stereotypes or prejudice.

Promote open communication

Cross-cultural team members are more likely to collaborate effectively when they feel comfortable openly sharing their perspectives and concerns. You can build trust and rapport faster when that kind of environment exists. 

Plus, when people feel like they can communicate openly and honestly, they are more likely to feel included and valued.

Encourage team members to speak up. Help foster an environment where they’re comfortable enough to voice their opinions, ask questions, and share their insights, cultural background notwithstanding. 

If tensions or conflicts arise, seeking advice from a specialized law firm, such as Kingsley Szamet & Ly Labor Attorneys, can be crucial to resolving issues legally and maintaining a fair and inclusive workplace.

Make sure that everyone has an opportunity to contribute during discussions and meetings. In addition, pay attention to those who are conscious of their cultural differences and are hesitant to speak up. Try to bring them out of their shells.

Leverage technology 

Communication barriers and time zone differences have been highlighted as significant issues for culturally diverse teams. Technology can play a vital part in overcoming these challenges in cross-cultural collaboration.

Video conferencing platforms allow you to see and hear each other, no matter where you are. Secure remote access solutions provide controlled environments for team members to access resources, applications, and data from various locations. And translation tools can come in handy for bypassing language barriers.

There are tons of them but understand that not all technology is created equal. Conduct research before making purchases, so you’re using tools that actually address your pain points.

Embrace diverse leadership

Representation matters — not just as part of a team but also in leadership positions. When people from different cultures and backgrounds take leadership roles, it sends a message that everyone is valued and respected.

But it’s more than just tokenism. Diverse leaders can help to bring experiences, new perspectives, and ideas to the table, potentially increasing creativity and innovation.

In addition, it can help to break down stereotypes and prejudice. When team members see leaders from different cultures, they’re more likely to challenge the inaccurate mental images and attitudes they may have held.

Foster a common purpose

A shared vision cannot be over-emphasized. Rallying your team around a common purpose is a powerful way of harnessing and focusing on their perspectives and minimizing any friction arising from their different backgrounds. 

So, you want to establish a clear and compelling vision that outlines the team’s purpose, goals, and the impact of their work. This vision should resonate with all team members regardless of their cultural backgrounds. 

For instance, a goal like fostering sustainability by addressing environmental and social issues could be one your whole team gets behind, depending on your organization. It’s one that can inspire and motivate team members, regardless of where they come from, leading them to work together seamlessly. 

Of course, you don’t have to go in an entirely tangential direction to achieve this, especially if it’s a business. 

Be patient

Defeating all the challenges to cross-cultural collaboration is not easy, so don’t expect it to happen overnight. 

Patience demands respect, open-mindedness, and flexibility. You must understand that changing perspectives and adapting to new situations takes time. So does learning, so don’t expect an article, a movie, or a few short conversations to be all there is to it.

With patience comes understanding. Encourage discussions where team members can patiently listen to each other and explore viewpoints together. The result? More comprehensive solutions — but also an instilled knowledge in each team member that diverse perspectives are valued.

Adjust expectations

Cross-cultural collaboration demands a level of flexibility in expectations. Team members from different backgrounds may approach tasks, timelines, and communication in different ways. Granted, your company or team may have its standards and expectations, but rigidity with the assumption that everyone will easily fall in line may prove counter-productive.

Say your team is rushing to meet a deadline for your iPhone remote control solution. With a looming investor presentation and members from different continents, managing cultural differences can be difficult. 

For instance, your US team members may believe in powering through longer hours, fuelled by coffee, while the Chinese staff expects regular hours and a clear head.

How you manage this is key for future situations. Sure, you need to be clear about deadlines, ensuring everyone on the team understands the deadlines and deliverables. However, you could introduce some flexibility into how they get there based on varying work cultures.

Easy with the jokes

It’s easy to see jokes as a way to build rapport. The issue is humor doesn’t always carry across cultures. 

Wordplays, puns, and other such jokes may struggle to translate over the language barrier. But more seriously, what you find funny and consider appropriate may appear the opposite to someone from a different background. 

That’s especially true when jokes touch on sensitive topics like religion, politics, or personal experiences. Consequently, instead of lightening up the atmosphere, you may unwittingly create a tense one.

But completely cutting out humor may not be the way to go if you want to create a positive environment. The key lies in finding a balance that respects cultural sensitivities. 

So, know your audience before firing off a joke. Avoid jokes that could be offensive, hurtful, or misinterpreted. Opt for universal humor instead, something that transcends cultural boundaries. Light, self-deprecating humor may be a safe way to extract the laughs without offending your listeners.

Managing cross-cultural collaboration issues: key takeaways

Teams consisting of workers from different backgrounds are more likely to be productive and make better decisions. However, several stumbling blocks stand in the way of effective communication and collaboration within culturally diverse teams.

To overcome these challenges, it’s essential to build trust, acceptance, and inclusivity. It comes down to empathy, respect, acceptance, and rejecting destructive notions and prejudice. Fostering environments that value individual strengths and embrace differences will help you harness the power of cultural diversity to achieve success.

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