A customer relationship management system (or CRM) is often seen as a tool that only enterprises use. However, CRM for freelancers can be very useful to help get more clients and manage your projects.
If you’re having trouble keeping track of all your customer interactions, accounting, and spend more time handling clients than actually working, you need a CRM.
This article features a list of the best CRM for freelancers plus more information to help you understand why and how to use a new CRM tool to maximize your client management and project management efforts.
When you’re deciding on a freelance CRM, you have to take all of the factors above into account. Then, you need to factor in the price. Some CRMs are just too expensive for a freelancer and are more suited for corporations.
We’ve narrowed down the choices to the ones featured below. You can’t go wrong with any of these options, but we’ve tried to present them in the order we recommend them.
|Simple and user-friendly interface, connects CRM with contracts, invoices, proposals, etc.
|Starts at $16/mo
|Learn more or Read our Moxie Review
|Great for long-term customer storage, with sales, marketing, and other customer funnels.
|Starting at $0
|Easy to use CRM for freelancers – modern and elegant, designed for visual learners.
|Starts at $13/mo
|Learn more or Read our Bloom.io Review
|Super easy for freelancers and SBOs. Code MILLO for 20% off.
|Starting at $0/mo
|Highly customizable and flexible, with the ability to create custom client workflows and boards to fit specific CRM needs.
|Starting at $0
|Learn more or Read our Monday.com Review
Robust and helpful software with a focus on sales automation.
Starting at $149/mo
|Learn more or Read our Keap Review
|CRM-first software. Great for lead tracking, invoicing, and payment processing.
|Starts at $9/mo
|Learn more or Read our Honeybook Review
|Highly visual and intuitive interface, making it easy for users to move clients through a pipeline.
|Starting at $0
|Great all-around CRM and project management tool for freelancers. Automate email campaigns and other tasks.
|Starts at $0/mo
|All-in-one freelancer CRM geared toward the tasks B2B companies utilize most.
|Starts at $0/mo
Moxie is an ideal CRM solution for freelancers who treat client relationships like gold, want to grow their business, and most importantly, want to get paid for their services.
It allows you to take full control of your client relationships and project management process by keeping you super organized starting from project deadlines and deliverables to proposals and invoices.
And freelancers are LOVING Moxie. Take this guy’s word for it:
It also keeps you in the loop by sending you real-time updates and collaboration between you and your clients and helps you monitor and measure your clients’ health. This is easily achievable because Moxie helps you calculate lifetime earnings, check past notes, reference your contracts, time tracked, and more. Learn more in our Moxie review.
The free plan (suitable for new freelancers and those with a client) starts at $0/month with its unlimited plans starting at $11.99/month for freelancers with multiple clients and projects.
Click here to get started with Moxie.
HubSpot, a robust and user friendly CRM, makes our list because of its ability to work for businesses of all sizes. The entry price may be a little bit expensive, but the features and uses are top notch.
HubSpot is perfect for freelancers looking to build brand awareness. It provides various marketing and content management tools, such as mass email campaigns, online ads, blog or video hosting, SEO insights, content A/B tests, and landing page creation.
HubSpot excels in user experience, especially for solo entrepreneurs. The free plan gives access to all software hubs with an easy setup process, modern navigation interface, and highly intuitive tools.
Bloom is an invoicing solution designed specifically for freelancers and creative entrepreneurs. When it comes to managing the financial side of your business, Bloom provides an innovative CRM that does not clutter with irrelevant tools and allows for easy integration with major online payment platforms allowing you to launch your side gig or freelance business in no time.
Bloom’s CRM not only includes the options to sign digital contracts, scheduling, booking and more, but its invoicing tools are completely free to use and do not even require you to set up an account to use the unlimited invoice generator feature.
Pricing starts at only $13/month or sign up for Bloom here to get a $25% OFF the premium plan.
Indy is the perfect CRM for freelancers and small businesses that need a fast and easy way to manage their clients, contracts, invoices, projects, files, and more. You can invite clients and collaborators into your workspace, where they can view your documents, leave comments on files, and even chat with you through real-time messaging so that everyone stays on the same page.
You can also use Indy to take command of your business by generating new leads and onboarding clients, organizing projects, and collecting payments when everything is wrapped up. Throughout each project, Indy’s powerful client portal will ensure that you get the answers you need from clients right when you need them.
The free plan is great for sharing files with clients, while the Pro plan (only $9/month with the yearly plan) has even more collaboration features like real-time chats, client portals, Zapier integration, and advanced automations.
Use code MILLO to get 20% off Pro for one year. Click here to get started with Indy
With Monday, not only can you manage projects like a pro, but they have a robust CRM where you can enter any and all details about clients, keep track of conversations, and manage all the important information you need to move client deals forward.
Keap (formerly InfusionSoft) ranks high on this list because of its intense focus on sales. After all, what’s the point of having a great CRM if it doesn’t actually help you grow your business, right?
Keap helps you get more sales by making it really easy to collect lead information and then automatically triggers the next action. For example, if a client fills out your online form, they will receive an automatic response.
If they do not respond to that email, they will receive a follow-up email. Or, if they respond, but do not purchase, they are added to a different flow where you might continue to follow-up or even offer them a discount.
It takes all of the manual work out of client outreach.
HoneyBook is a great time-management CRM that has some limited email automation features. You can send proposals with sleek-looking templates and automate what happens next.
If a client doesn’t respond, you send a follow-up. If they do, HoneyBook sends a contract and creates a task for you or your partners.
This CRM really shines when it comes to project management and invoices.
It has a mobile app that lets you manage tasks on the go, so it’s a great choice for freelancers who work in teams. If you don’t have to manage anybody but yourself, it may be overkill.
The pricing is lenient at $34 a month with 60 days money-back guarantee.
When I first started really focusing on my client pipeline, I used Trello like my life depended on it. And I love Trello because it has such a simple user interface. It’s so intuitive. It can be incredibly simple if you want it to be, and yet it can also connect with tons of plugins and other external apps to make it a really robust solution as well. Plus, it has some great free CRM features—or you can upgrade later if needed.
As if these two features combined in a cheap plan are not enough Dubsado gives you the ability to set up complicated workflows like this one.
The CRM will do everything for you from sending personalized email templates at certain times to dynamic grouping upon user actions.
On top of that, you get access to accounting and analytics. Set your financial goals and see how you perform on regular reports.
All of that costs $35 per month or $350 per year, which is a great price. You can test Dubsado with an unlimited free trial. However, you’ll only be able to add 3 contacts unless you upgrade to the paid plan.
Nutshell is an all-in-one freelancer CRM geared toward the tasks B2B companies utilize most. You can automate what was once time consuming to free up time for developing client relationships. For example, you can auto-assign leads to sales reps rather than doing the work manually.
The CRM has a simple drag-and-drop interface allowing anyone to jump into the system and add touch points. Create reminder emails once and send them to each client without having to rewrite the copy. Some additional perks include analytics and reporting features. Study patterns so you can improve the entire sales process and reach more customers.
The “Foundation” package starts at just $19 per month per user or you can pay $192 annually to save $3 per month. If you send many emails or have thousands of contacts, you may need to upgrade to take full advantage of all the features. Nutshell offers a free 14-day trial with no credit card required for signing up.
What does CRM stand for?
CRM means customer relationship management. It’s software that helps you manage every step of the customer journey. It’s a tool that helps you keep track of every lead and every task. It helps you automate the boring part of your freelance business and focus on the important tasks.
The exact set of features you can get depends on the CRM you’re using, but most will allow you to add leads either manually or via forms. You’ll be able to add information about them, sort them into categories, and schedule calls and meetings.
Many CRMs either have their own email marketing software or allow easy integrations with services like MailChimp or Zapier. You’ll be able to mass-email your leads or set up automated email campaigns that trigger on a specific request.
The software that stands on the higher end will also provide you with some advanced analytics features.
How to utilize a CRM as a freelancer
So how do you make use of all this if you’re a freelancer? Most people who freelance encounter either of these two problems. If you’ve found a couple of great long-term clients, in a year or two, you find that you’ve reached your limits.
You understand that you can’t earn more money simply because a day doesn’t have more than 24 hours. Most likely, your productive day is around 6 hours. Even if you are able to work for 10 hours straight, there are limits to what you can do during that time.
You’re fully booked, and you would have to get a vacation to find new ambitious projects.
The other problem is completely the opposite. Most freelancers spend anywhere from 30% to 50% of their time looking for work or doing client relationship management. That would leave you in poor shape to do the actual work you’re getting paid for.
When you’re a freelancer, you’re not just a designer or IT specialist for hire. You are your own marketing manager, sales manager, customer success manager, and accountant.
All of these tasks steal half of your day. You could be using that time for making a profit or having a good time with family.
Get a CRM, spend a couple of days learning how to use it and automate it, and you can easily shave half of your daily workload. Here’s what a freelancer like you can do with a CRM.
First off, a CRM lets you have all the leads of your freelance business in one place. If you’re really doing client acquisition, you must have a ton of entry-level leads that stay on the first stage of the sales funnel.
Half a dozen business cards you got from the latest business conference, a couple of CEOs that you’ve talked to on LinkedIn, a referral you have to follow-up on, all the people who visited your webinar.
It can be a handful. Since you’re already short on time, these leads tend to end up being wasted opportunities.
Even a very basic CRM will help you get a grip on this. You can add leads from your website if you have one or import from a CSV. Then, add information about each lead, sort them into categories with custom tags, and schedule calls and emails.
If you’re working together with other freelancers or companies, you have even more people to deal with. You constantly have to break your focus to remind a junior freelancer about the deadline or answer to an invoice you receive.
With CRM, you can throw these tasks from your operative memory and keep working.
How can you do that? Automate every aspect of email correspondence that you can. Not all CRMs have that feature from the start, but most basic plans have it. Also, you can integrate email automation software like MailChimp in some CRMs.
You don’t have to spend your time writing every individual letter to the customers and struggle to remember your previous conversation. With a decent CRM, all the conversations are kept in one place and you can schedule email templates.
This is especially important if your freelance business relies on outbound marketing. Contacting hundreds of people a month manually is a tough job.
The average email open rate hovers around 15% and may increase as you follow up. But writing into the void is so daunting that even the salespeople avoid it.
You can avoid having to do it manually with a well-managed email automation campaign.
Write a series of emails, use personalization automation to mention the name of the lead and their company instead of placeholders, set the follow-up time, and leave it on autopilot.
You’ll save yourself dozens of hours and will be able to talk to the leads that react instead of following up on the ones that don’t.
Do you have a website or a blog that has a decent amount of traffic? A premium CRM can help you see who is just browsing and who is ready for purchase.
The lead scoring system assigns scores to website visitors based on the actions they perform. Reading five blog posts in a row may get you 10 points, grabbing a freebie will be another 10, and viewing the price page would cost 15.
When a lead has a certain number of points, you either get a notification or the CRM automatically adds them to the list of hot leads and sends them a scripted email.
You can do accounting in a special app, but if a CRM offers accounting features, you should go for it. It doesn’t only allow you to assess your finances and file a tax return, it lets you see what services and what clients get you the most money.
That could potentially change the way you do business.
Apart from email automation, this is the most important thing a CRM allows you to do. Since you have all leads, conversations, and financial transactions in one place, you can analyze them and see how well do you perform.
Depending on a CRM, you can get very basic reports or receive advanced analytics that finds correlations between factors you’ve never thought about.
You’ll find the list of best CRMs for freelancers below, complete with features and pricing.
Every freelancer is different, so is the CRM that is best for you. Now you know the features a CRM can have and know your possibilities. Browse the list of our top choices for a CRM for freelancers and choose the one that fits your needs and budget perfectly.
Remember, the best time to start looking for a CRM is before you actually need one. When you have so many leads to contact, you won’t have a free minute to find a CRM.
Most apps on this list have a free trial that ranges from 14 to 60 days, and they won’t charge you if you bail on them.
Try a couple of CRMs now so that when the time comes you’ll make an informed decision.
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